Checklists of Documents

Details of proposed company to be incorporated

• Proposed names of the company according to preference

• Main objects of the proposed company

• Authorized share capital of the proposed company

Details of Directors (2 in case of private company and 3 in case of public company)

• Complete Name of the directors.

• Residential address of the directors including city, state, pin code and country.

• Father's Name

• Date of Birth

• Nationality

• Occupation

• 3 passport size photographs of every proposed Director (can give scanned photographs).

• Copy of passport of the directors as a proof of identity and copy of proof of address like electricity bill, telephone bill, bank statement or driving license. (Scanned Copy will serve the purpose)

Details of Shareholders (At least details of 2 shareholders in case of private company and 7 shareholders in case of public company)

Individual

• Complete Name of the shareholders.

• Residential address of shareholders including city, state, pin code and country.

• Father's Name

• Date of Birth

• Nationality

• Occupation

• 3 passport size photographs of every proposed shareholders (can give scanned photographs)

• Copy of passport of the shareholders as a proof of identity and copy of proof of address like electricity bill, telephone bill, bank statement or driving license

Corporate Shareholders

• Copy of the Certificate of incorporation of the company.

• Copy of the Memorandum of Association (MOA) and Articles of Association (AOA).

• Board resolution of existing company that authorizes for shareholding in the proposed company

Procedures

An application in Form Director Identification Number (DIN-1) should be made online and a provisional Director Identification Number (DIN) would be generated for each individual who has agreed to become the Director. After this number has been generated, form DIN – 1 is sent to the DIN cell of the ROC along with the required documents to generate a permanent DIN number.

After submitting the application and the prescribed fees to any of the vendors such as TCS & Satyam, a Digital Signature certificate (DSC) is allotted within 1-2 days.

The next step is to apply for the name approval of the company. For this, an application containing the digital signature of one of the directors is required to be filed with the ROC in form No. 1A. 3-4 days after filing, the Registrar sends an approval or objection to the applicant through e-mail.

Following are the different documents to be submitted to the Registrar of Companies after the name of a company has been approved:

• Memorandum of Association
• Article of Association
• A declaration in form 1 is required to be submitted to the Registrar of Companies. This declaration should be submitted by an individual who is named in the Articles of Association of a company as a Director, manager or a secretary. An advocate of the Supreme Court or High Court, an attorney who is eligible to appear before the high Court or a Chartered Accountant practicing in India can also submit this declaration. This declaration should state that all the requirements of the Companies Act, as well as all other registration formalities have been complied with
• The consent of every individual who has agreed to act as directors
• The Form 32, which contains all the information about the directors, managing directors, managers and the secretary
• Form 18, containing information about the registered office
• A power of attorney authorizing an individual to make changes in the documents submitted to the Registrar of Companies
• Registration fees to be paid to the Registrar of Companies

General Info